Trade Show

Vendor Scams: Here’s How to Avoid Them

From hotel solicitations to unauthorized use of your information, here's how to spot a scam.
Photo Credit: Shane Indrebo

Author: Cassie Scott

It’s that time of year again. Leaves are falling, temperatures are dropping and phony solicitations about the Archery Trade Association’s 2018 Trade Show are tying up your phone and hitting your inbox.

What a hassle. What do you do? Ignore them and report them, that’s what!

ATA members often receive two types of vendor scams each autumn. These include unsolicited, unauthorized calls and emails offering to sell you the ATA membership list or asking you to book hotel rooms for the Show.

Let’s set the record straight: The ATA does not sell its membership list, aka the membership directory, to anyone. The membership list is a convenient spreadsheet containing valuable contact information for networking and capitalizing on business opportunities. The ATA provides this list for free to its members.


The ATA does not sell its membership list to anyone. Anyone requesting a membership directory or a copy of the Show Guide must sign a confidentiality agreement and be verified by ATA staff to ensure they’re an authorized source with ATA-member credentials. Photo Credit: Shane Indrebo

All ATA members can view the Show Guide and Membership Directory through the member login portal at ArcheryTrade.org. To download the list, you must sign a confidentiality agreement and be verified by ATA staff to ensure you’re an authorized source with ATA-member credentials. This process ensures the privacy of everyone on the list.

The Show Guide and Membership Directory is also distributed at the ATA Trade Show. To ensure your company’s information is up to date, contact Wendy Lang, ATA’s membership manager, by Nov. 28. Also ask to ensure you’re on the ATA mailing list.


The Visit Indy Housing Bureau is the only authorized housing agency of the ATA Trade Show. Any other company that contacts you about hotel reservations is not affiliated with or endorsed by the ATA. Photo Credit: Hyatt Regency Indianapolis

Second, the ATA Trade Show only guarantees hotel-room rates and availability for reservations made through the Visit Indy Housing Bureau for the 2018 Show, which is Jan. 11-13 in Indianapolis. Registration and the Show’s hotel block are open.

The Visit Indy Housing Bureau is the only authorized housing agency of the ATA Trade Show. Any other company that contacts you about hotel reservations is not affiliated with or endorsed by the ATA. If you hear from a company with words like “global,” “national” or “corporate” in their name, raise your red flag. They are not an ATA service provider.


All communications from ATA Trade Show service providers are marked with the official ATA Trade Show service-provider logo. Any other company that might contact you is not affiliated with or endorsed by the ATA. Photo Credit: ATA

All communications from ATA Trade Show service providers are marked with the official ATA Trade Show service-provider logo. For a list of ATA-approved providers, click here.

ATA members who enter financial agreements with any other housing company or buy a “membership list” from companies other than ATA do so at their own risk. Exercise caution when contacted by housing providers, hotel brokers or other companies claiming to have rights to the ATA membership list. These are likely scams. If you have concerns about possible scams, contact Becky Lux, ATA’s senior Trade Show manager, at beckylux@archerytrade.org or (866) 266-2776, ext. 102.

If you have questions, contact an ATA staff member or call the ATA’s Trade Show, business and membership office toll-free at (866) 266-2776.

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